Room Rental Request

Thank you for your interest in renting a program room at the Orillia Public Library. 

Room Rental Fees are as follows:
Half Room -
$25/hour
Non Profit (up to 4 hours): No Charge
Non Profit (4 hrs+) : $12.50/hour

Full Room -
$50/hour
Non Profit (up to 4 hours): No Charge
Non Profit (4 hrs+) : $25/hour

Room Rentals are currently available Monday through Friday.  Once your submit your form, a representative from the Library will contact you to confirm set up and payment details within five business days. 

The Library reserves the right to reschedule or cancel meetings when necessary.

If you have any questions, please call 705-325-2338.

Room Rental Terms and Conditions

1. Requests for use of the digital overhead projector must be included at the time of booking. 
2. It is the responsibility of the applicant for the set-up and clean-up of the meeting room. Rooms are to be returned to the set-up and condition in which they were found.
3. Users shall be responsible for the cost of repair, replacement or clean-up of any Library property that is damaged or destroyed by the user or any person attending the function. The cost shall be determined by the CEO and paid in full by the user.
4. Occupancy shall not exceed 40 people in Program Room 1 and Program Room 2, 80 people in Program Room 1 and 2 combined.
5. Paid parking is available in Municipal Parking Lot #1 on West Street beside the Library and behind the Opera House. (Unauthorized users will be ticketed).
6. Rental of these facilities is not permitted for functions of a fund-raising or paid attendance nature. If the activity on Library property will be advertised to the general public or is a function to which the general public will be encouraged to attend, the user is required to produce a Certificate of Insurance for general liability, naming the Corporation of the City of Orillia as an additional insured, in an amount not less than one million dollars for the period of the activity as stated in the registration form.
7. The Library is a smoke free facility. Smokers outside the premises are required to be a minimum of 10 meters from any building entrance.
8. All organizations must clearly specify their official name in all promotional materials related to use of the Library’s meeting rooms and the following disclaimer must be used: “The Orillia Public Library does not necessarily endorse this program and the library accepts no responsibility for any information or advice shared at this program.”
9. Orillia Public Library accepts no responsibility for lost or stolen articles.
10. A “booking” is defined as the use of the room for any portion of time from one (1) to four (4) hours once per month. Library hours must be adhered to by those using library meeting rooms. Booked events must end fifteen (15) minutes prior to the Library’s closing time unless otherwise arranged at the time of booking. At this time, meeting rooms are not available on Sundays.
11. Cancellation of meetings should be made with as much advance notice as possible. Failure to notify the Library of cancellation may result in an organization being excluded from further scheduling at the Library.